Maintenance Contract for a PJ Office

A growing firm in SS2, on the edge of Section 14, reached out because their meeting rooms simply would not hold temperature past lunch. Mornings were fine, but by two o’clock the staff were propping doors open and pointing desk fans at clients.

The Brief

The office ran a mix of ceiling cassette units in the open work area and wall-mounted splits in the smaller rooms — eight in total, spread across two floors. None had a proper service history; whoever set them up came back only when something broke. The manager was tired of one-off callouts and wanted a single arrangement that kept every unit in good shape, ideally serviced after hours so it never disrupted the team.

What We Did

We walked the whole office first, logged the make and condition of each unit, and built a rolling schedule around how hard each one worked. Rather than wait for failures, we set up a quarterly aircond maintenance plan so every unit is cleaned and checked well before it has a chance to struggle.

• Mapped all eight units, noting age, room load and access for the cassettes above the ceiling grid.
• Cleaned filters, coils and blower wheels on each unit and flushed the drainage lines to stop water backing up.
• Checked refrigerant pressures and topped up where readings sat low, so cooling stays consistent between visits.
• Booked the recurring quarterly slots after office hours and left a simple record of what was done each round.

The Result

With the first full round done, the meeting rooms now stay comfortable right through the afternoon, even on the hottest days. Because the units are serviced on a fixed cycle instead of waiting for them to fail, the office has had no surprise breakdowns and no scramble for an emergency callout. The manager knows exactly when we are coming and what it covers, which makes the running cost easy to plan for.

This kind of planned contract is a good fit for any busy workplace looking for aircond service in Petaling Jaya — and right across Kuala Lumpur and Selangor — from small offices to retail floors and clinics.